There are the three main methods for distributing the form: email, a URL and an embed code. This is particularly helpful for business users looking to build a mailing list. This takes you to a pop-up menu with your sharing options.Īt the top of this menu is a checkbox to collect the email addresses of any respondents, if you didn't already select this option in the settings. To get the form to users, simply hit the "Send" button in the upper-right corner of your form. Each section features a menu icon in the upper-right corner that allows you to duplicate, move, delete or merge it with the section above it. This is critical for longer surveys or quizzes to break things up visually and prevent users from scrolling endlessly down a single page. The final tool is used to add a new section to your form, which is the equivalent of adding a new page.
#How to use office 365 for small business series#These can be used for clarifying a new section of your survey or in the case of an image or video they can provide relevant content for a series of questions. The next three tools are straightforward: They simply create a box with a title, an image or a video. At the bottom of each question box are icons to duplicate or delete the question, a toggle for making the question a required response, and a menu icon for any additional options. The question templates are easy to understand with a text box at the top for the question itself and pre-populated information in the question box that help guide you through filling it out. New questions are the most important of these options, the default is a multiple-choice question, but you have 11 total options, varying from a text box for a short answer question to a linear scale for providing ratings. Moving to the body of the form, the main toolbox appears to the right of the content of your form with five icons that will allow you to add: a question, a title, an image, a video or a new section. If you toggle this on, you can assign correct answers and point values to all your questions, which is not likely relevant for most business uses, but a great feature when you need it. For multi-section forms, this gives users a percentage complete at the bottom of each page, and can be helpful for keeping users going on longer surveys. The presentation settings lets you add a progress bar. Additional general options can limit users to a single response per Google account, allow for editing of responses, and offer the ability to view summary charts and text responses once users have submitted their form. If this checkbox is toggled respondents will be asked for their email address just before submitting. The first option in general settings is whether you collect email addresses. These aren't too overwhelming, and contain a few vital features. Immediately adjacent to preview is the gear icon with the settings. If you want to see your form as a respondent will see it, just hit the eye icon at the top of the screen for a quick preview. A complimentary color will automatically be selected for the sides. This allows you to select a simple color for your theme or an image (stock images are available or you can upload your own) for the header. Start by clicking the palette icon at the top. Your next step will be to customize the form. While they don't cover everything, there's a good chance that one of these templates will be a better jumping off point for you than a blank form.Ĭredit: Google Forms Credit: Google Forms Credit: Google Forms If you click on "Template Gallery" in the upper-right corner this will expand to reveal more than a dozen templates across three categories (Personal, Work and Education). You will notice the "Start a new form" section at the top of the page has several templates in it. #How to use office 365 for small business install#There is nothing to install with Google Forms simply sign into your Google account and navigate to /forms, and you are ready to get started. And then shows you a few tips and tricks when you are ready to take things to the next level. This guide takes you through the basics of Google Forms. Whether you are doing something as simple as an RSVP form or collecting contact information, or something more complicated like conducting a survey or quiz, Google Forms should make the process quick and painless for you and your respondents. Designing a form, getting it distributed and then gathering the data is one of those jobs that can seem incredibly daunting the first time, but a tool like Google Forms is easy to learn and incredibly powerful.
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